JACANA BAY
RESIDENTIAL ESTATE
H A R T B E E S P O O R T D A M
ARCHITECTURAL GUIDELINES
PREPARED BY:
Arcedc Architects
P.O.Box 1125
Pretoria
0001
Tel : 082 8896 515
Fax : (012) 3719 404
CONTENTS:
ESTATE RULES
1. INTRODUCTION
2. USE OF STREET AND OPEN AREAS
3. MAINTENANCE OF SIDEWALKS
4. DOGS AND OTHER ANIMALS
5. LETTING OF AND RESELLING PROPERTY
6. LEVIES AND GENERAL MATTERS
ARCHITECUTURAL GUIDELINES
7. OBJECTIVES
8. PROCEDURE FOR THE APPROVAL OF BUILDING PLANS
9. TOWN PLANNING CONSTRAINTS
10. ARCHITECTURAL STYLE
11. LANDSCAPE AND PLANTING
12. CONSTRUCTION
13. DEVELOPERS DETAILS
14. CO-ORDINATING ARCHITECTS DETAILS
15. APPENDIX
a. Site Development Plan
ESTATE RULES:
INTRODUCTION
Jacana Bay is a secure housing estate comprising of 48 generously planned stands of varying sizes. (650m2 -1400m2)
The Property is located on the south-eastern banks of Hartbeespoort Dam, near Meerhof Village. Each stand has a gentle north-facing slope and magnificent views of the dam as well as the Magaliesberg mountains beyond.
The Site Development Plan (SDP) is based on ecological design principles and endeavours to create an active natural ecosystem including water collection, lakes, bird-life, and indigenous and water-wise vegetation. It also includes 24-hr monitored security, a perimeter electrical fence, access control and rotating guards. Furthermore a Netcare 911 regional station is located less than 2km from the development.
Please note: The residents are hereby referred to the terms and conditions in the Agreement of Sale which deems to exist between the Seller and the Purchaser that may be applicable by implication or otherwise in terms of these Architectural Guidelines.
USE OF STREET AND OPEN AREAS
A speed limit of 45km/h shall apply. Pedestrians and cyclists have right of way at all times. The use of excessively noisy motorcycles or similar engines is not permitted.
Open spaces are for the benefit of all residents. We expect residents to pick up and dispose of any litter encountered in the open spaces. The use of any motorised vehicles or motor cycles in the open spaces is prohibited. No swimming or fishing is permitted in the lakes. No plants may be removed or planted in the open spaces without the consent of the HOA and the trapping or shooting of birds is highly forbidden. The residents use the open space at their own risk.
MAINTENANCE OF SIDEWALKS
All residents have the responsibility to:
i. Maintain grass verge between road curb and their boundary
ii. Maintain and paint (where necessary) property boundary fencing.
iii. Ensure that all unsightly structures, ie. Wendy houses. Tool sheds, caravans, trailers etc are out of public and neighbours views.
iv. Planting should not interfere with pedestrian traffic or obscure the vision of motorists.
DOGS AND OTHER ANIMALS
Dogs are permitted but residents have the responsibility to ensure that their dogs/other animals are not the cause of disturbance, particularly during sleeping hours. All animals to be contained within the confines of individual properties.
Dogs are permitted into the open spaces only on leash and residents must ensure that:
i. All excretions are collected immediately by the owner.
ii. Other dogs are not interfered with.
iii. Joggers and walkers are not harassed.
iv. Dogs are not interfering with traffic.
LETTING OF AND RESELLING PROPERTY
The following rules to reselling of a property shall apply:
i. Should an owner wish to sell his property by employing an estate agent, an estate agent from a list of Accredited Agents should be selected to manage the sales.
ii. Such agents should operate on a “By Appointment” basis in which case they must personally accompany prospective buyers, and are not allowed to erect any “For Sale” or “Show House” or “Sold” signage boards.
iii. If properties are to be sold over weekends agents must advise the HOA of all particulars by 12h00 on the Tuesday preceding the weekend.
iv. An agent is accredited only after signing an agreement with the HOA stipulating procedures applicable to all sales and letting within the estate.
LEVIES AND GENERAL MATTERS
i. Levies are payable from date of registration of transfer of ownership.
ii. All levies are due and payable in advance on the first day of each and every month.
iii. Interest will be raised on all accounts in arrears.
iv. The Trustees may amend or add to the estate rules from time to time.
v. The Trustees reserve the right to take any action they deem fit in the insistence of a continued contravention of a rule, after expiry of a written notice detailing the contravention.
vi. This document may be amended from time to time to cater for conditions that may not have been foreseen at the time of writing, and the Trustees reserve the right to make such amendments as they deem fit and which shall be binding upon all residents in the estate.
ARCHITECTURAL GUIDELINES:
OBJECTIVES:
The objective of the Architectural Guidelines is to effectively influence the design of individual dwelling units within the development in order to achieve the following:
t To create a sense of aesthetic unity whereby each unit will contribute to the overall character and sense of place that is created within the Development.
t To protect the rights of neighbouring co-owners by avoiding the obstruction of intended views and vistas of each owner and maintaining individual privacy.
t To maintain an exceptionally high standard of design and workmanship in the construction of the Development.
t To achieve a naturally integrated exclusive residential development of quality that will create a secure investment as well as a unique and friendly living environment.
PROCEDURE FOR THE APPROVAL OF BUILDING PLANS:
In order to maintain the above standards, individual designs will be subject to approval of the Developer and his Aesthetics Committee. The Aesthetics Committee will consist of a representative of the Developer, the Co‑ordinating Architect and a resident appointed by the Residents Committee. A scrutiny fee will be payable to the Committee, and a period of fourteen (14) days should be allowed for the process of approval to take place. The scrutiny fee is currently R 1 200,00 (one thousand two hundred rand) until further notice.
All building proposals are further subject to approval by the Chief Building Inspector of Madibeng, which authority shall not consider the plans without an approval stamp, and are to be accompanied by payment of the prescribed application and service connection fees.
Two copies of all scaled drawings (indicating materials, colours and finishing schedules) must be submitted to the Aesthetics Committee (for approval stamp) prior to submission to Madibeng.
All buildings to be erected on stands will be, on completion, subject to an engineering certificate issued by a professional engineer.
TOWNPLANNING CONSTRAINTS:
The restrictions set out below are in addition to conditions of the Title Deed, Town Planning Schemes or National Building Regulations. Notwithstanding compliance with the above, approval of plans at the sole discretion of the Developer's Aesthetics Committee. Approval by the Committee also does not absolve the need to comply with the restrictions imposed by the Local Authorities or National Building Regulations.
Density: one unit per stand.
Floor area ratio: maximum area ratio (bulk) that may be erected on a stand Not to exceed 0,6.
Coverage: Permitted coverage on the site is 50% for single storey and
40% of the area of the stand for double storey units. Minimum dwelling Gross floor area is 200m2.
Height Restriction: Stands 1-17, 28-30, 37 and 38.
Single storey. Maximum roof apex = 5.5m (from average ground level of particular site).
Stands 18 –27, 31-36 and 39-48: Double storey, with the following limits: Max 60% of the ground floor area may be built on the second floor. Maximum roof apex = 8.8m (from average ground level of particular site).
Stands 33-35 and 39-41: Full Double Storey is permitted. Maximum roof apex = 8.5m (from average ground level below apex).
Building Lines: Recent amendments to the Town Planning Scheme enable a greater flexibility with regards to “Building Lines” and are now assessed within the context of each application. The final ruling will be at the discretion of the Chief Building Inspector. However the developers have introduced building lines in order to contain the ‘massing’ of individual dwellings thereby protecting view-lines of the dam for the sites further back in the development and to retain the overall ambience of the development.
Construction Building Lines are as follows: (Refer Site Layout Plan MX1/002).
Stand 1: 5,0m building line from northern boundary, 0.0m setback on west boundary and 2.0m from east and southern boundaries.
Stands 2-17: 5,0m building line from northern boundary, 0.0m on southern boundary and 2.0m from other internal side boundaries.
Stand 18: 5,0 m building line from northern boundary, 2.0m from eastern boundary, 0.0m from southern boundary and 2.0m from internal west boundary.
Stands 19-22: 2.0m building line from east boundary, 5.0m from west boundaries and 2m from other boundaries.
Stand 23: 2.0m building line from east boundary, 0.0m on south and north boundaries and 2m from west boundary.
Stands 24 –27: 0.0m building line on southern boundary and 2.0m on all other boundaries.
Stands 28-29: 2.0m building lines on all boundaries.
Stand 30: 2.0m building lines on west boundary, 0.0m on all other boundaries.
Stand 31: 0.0m building lines on north boundaries, 2.0m on all other boundaries.
Stand 32: 0.0m building lines on all boundaries.
Stands 33-34: 0.0m building lines on south boundary, 2.0m on all other boundaries.
Stand 35: 5.0m building lines on north, 0.0m on south and 2.0m on side boundaries.
Stand 36: 0.0m building lineS on all other boundaries.
Stand 37: 2.0m building lines on east and west boundary, 0.0m on all other boundaries.
Stand 38: 2.0m building line on east boundary, 0.0m on all other boundaries.
Stands 39 - 46: 0.0 m building line from south boundary and 2.0m from all side boundaries.
Stand 47: 2.0m building line on north and east boundaries, 0.0m on other boundaries.
Stand 48: 2.0m building line on north and south boundaries, 0.0m on other boundaries.
Special consent for any relaxation on these building lines is to be obtained from the Aesthetics Committee, as well as from the Local Authority. Applications for relaxation of side building lines will only be supported by the Aesthetics Committee, with the consent of the neighbouring owner(s) of the affected Properties.
Green Belt Servitude/ Body corporate land: (Ref. SDP)
All land not included in individual stands will be deemed to be ‘Common area’ and is solely for landscaping purposes, no structure may be built on this area.
Yard walls and fencing of stands:
The use of fences and yards are to be limited to an area of approximately 4mx5m and must be concealed and on the southern or south-western sides of the dwelling, or internalised in a courtyard. No yard walls higher than 1.8m will be permitted.
Low garden walls are optional but not recommended. Natural stone, timber and reed screens are encouraged rather than large expanses of wall.
ARCHITECTURAL STYLE:
The overall design concept intends to promote a vibrant homogeneous environment but with adequate variation and individual expression - A high quality nature-orientated lifestyle!
Broadly termed the style could be called ‘Indonesian/ contemporary African. – A style that has evolved in response to the local climate together with market dynamics. It is a ‘language’ of hipped-roofs with apex vents and large overhangs, covered stoeps, timber columns and exposed timber beams with robust detailing, and natural colours throughout) - A (life)style of easy indoor/ outdoor living with modest and efficient plans that maximize the potential of each site.
The gatehouse perspective illustrates the general feel of walls and roof-scapes intended.
Plan Forms and Appearance:
Plan forms are to be rational, predominantly rectangular or composed of simple rectangular or square interlocking-forms. North-facing stoeps and patios or wrap-around verandas are encouraged. Timber decks are also encouraged – preferably hardwood timber such as Balau or Rhodesian teak.
Softer (Rounded) plan elements such as bathrooms are not discouraged provided they are constructed from natural stone or used to accentuate entrance features etc.
All 45 degree walls are discouraged. Overlapping walls with recesses are encouraged.
External walls are to be constructed of one of the following materials:
t Natural stone or natural stone cladding on masonry walls.
t Smooth, rough-cast or bagged plaster.
t All painted walls within specified colour range- to the approval of the Aesthetics Committee. (See range of colours).
t Artificial rock or cladding products will only be permitted after careful investigation, and only with the written approval of the Aesthetics Committee.
t Log home structures will not be permitted but timber clad walls /fences are encouraged pending architectural detailing and Aesthetics Committee approval
t Very low natural stone or natural coloured boundary walls are encouraged.
Windows and doors:
Windows are to be timber‑framed, with a horizontal proportion. Large openings will be encouraged towards the view-areas, keeping in mind sun-protection with large roof eaves, verandas and pergolas. Smaller openings may be of different proportions, as detailed.
We recommend that windows should be fitted with boarded or louvered shutters constructed of hardwood timber and should be varnished, oiled or painted.
Because there will be monitored security of the total Development, the use of burglar bars is discouraged. If required, however, burglar bars will be permitted on the insides of windows only.
Fly-screening is optional but must be integral to the window / door opening design.
Doors shall be of traditional proportions for single or double doors, and must be varnished, oiled or painted timber. Doors may also be fitted with shutters as described before, if required.
Garage doors may not exceed 2500mm in width, and should be of timber planking. No square or rectangular panelled doors will be permitted. Only two doors may be positioned side by side, and doors must be separated by a 350mm masonry pier.
Handrails and balustrades:
Handrails are to be constructed of Timber hardwood. All handrails will be Varnished, and fixed in such a way that no unsightly rust‑marks are left on surrounding surfaces.
Roofs:
Roofs are to be predominantly tile/ shingle pitched roofs, in combination with small sections of flat concrete roofs where required. Concrete roofs should not exceed 25% of the total roof area.
Pitched roofs are to be between 17-45 degree angle with concrete, clay tiles or shingles. The colour of roof tiles is to be a blend of colours to the approval of the Aesthetics Committee. Extended overhangs are encouraged. Thatch is not permitted.
Gable ends should remain simple and treated with verge tiles. Roof hips are encouraged with apex venting detail. (Refer Karoo Home).
Flat concrete roofs, where forming part of upper level patios are to not to have exposed waterproofing. Ie They are to be covered with hollow tiles or pebbles or similar.
Gutters and down‑pipes are permitted only where it forms a practical water curtain problem and must be integral to the roof eaves design and colouring.
Chimneys:
Chimneys are to be constructed of natural stone or coloured plastered brickwork, with copings as per detail to follow. Jetmaster type chimneys with rotating or fixed cowls are also permitted.
Covered Terraces and Awnings:
Large undercover patios and verandas are encouraged. Fly-screening permitted on external walls pending detail approval. No fixed or aluminium, plastic or metal awnings, screens or coverings of any sort will be permitted.
Pegolas:
Pergolas and external timber‑work to be Varnished timber or Tanalith treated poles. Pergolas not to be constructed entirely from steel but slender steel columns will be considered.
Pergolas may be covered with timber slats, ‘latte’ or bamboo. Translucent plastic sheeting is not permitted if visible from above or below. It is encouraged that pergolas be covered with indigenous creepers/ seasonal growth.
Paving:
Site paving from the road to the front of the house or garage to be natural clay brick or concrete cobble. Big-blocks in natural colours are also encouraged for pathways and landscaping.
Adequate paving to be installed around the perimeter of each dwelling to control the discharge of storm‑water from the roof overhangs. (Where gutters are not present).
Outbuildings and Kitchen Yards:
All dwellings must have an enclosed drying yard, completely enclosed with walls high enough to provide adequate screening from neighbouring owners.
Fencing and Boundary Walls:
Properties are not to be fenced in and boundary walls are not encouraged. Should the owner require an enclosed area for the control of small pets or for any other reason, low level boundary walls will be permitted. Should added privacy be required, small portions of wall (preferably natural stone) and vegetative hedges will be considered. The height of any boundary treatment is restricted to 1,5m. It is to be noted that the approval of boundary enclosures is to be approved at the sole discretion of the Aesthetics Committee.
No palisade fencing will be permitted internally in the development.
All walls around parking areas, service yards etc. are to be constructed of natural stone, timber or well maintained reed screens.
Unit Identification:
A standard identification number for each unit will be displayed in an obvious position to the approval of the Aesthetics Committee.
Development Layout:
Care should be taken in individual designs to ensure that sufficient visitors parking exists behind garages, to avoid parking of vehicles inside the road reserve. (Garage to be minimum 5.5m from boundary).
Soil and Waste Pipes:
All Soil and waste pipes are to be concealed and should not be visible from beyond the site perimeter.
Utilities:
T.V. Aerials are to be contained within the roof space where possible.
Solar panels to be flush with the roof, and preferably mounted so as to be as inconspicuous as possible.
Satellite dishes to be erected in an inconspicuous location and painted in natural colours to blend with its mounting.
No visible air‑conditioning units will be permitted.
Services:
A piped freshwater reticulation network will be provided with individual stand connections and provision for fire protection.
Stormwater is collected on internal roads and is guided into the lake system and retention ponds. Excess water discharges directly into the Hartbeespoort dam.
All stands will be connected to a piped sewerage reticulation system (at the lower end of each property), which will be connected to the local sewer network.
Electricity supply, data and telephone cables and connections will be provided to each stand. High-speed Internet options will be available. The project has allowed for 3 phase power to be supplied to primary distribution points. (This will significantly reduce the cost of upgrade to 3 phase power should it be necessary for any purchaser).
LANDSCAPE AND PLANTING:
Only indigenous plant species will be permitted. Plants should be selected from a plant‑list which will be available from the site office. Trees are to be carefully selected and positioned to minimise the obstruction of views of neighbouring owners. The service of an approved Landscaping Consultant is encouraged.
It must be noted that although the site benefits from an almost sub-tropical climate for most of the year an occasional winter frost will destroy more tender plant species.
Each owner shall be responsible for the landscaping and maintenance of the sidewalk adjacent his property. If the owner neglects maintenance of his sidewalk, the Developer will execute the required work, and charge the owners for such work.
Open spaces and lakes will be landscaped by the Developer, and maintained by the Home Owner's Association. Primarily water-wise plants will be planted but a sprinkler system will be installed to maintain certain parts of the common areas. Water for landscaping will be supplied by means of a pump and existing borehole and in unison with the retention pond (lakes) system.
CONSTRUCTION:
On receipt of the Local Authorities approval of building plans, applicants may proceed with the construction of the building in accordance with the building bylaws, Standard Building Regulations and the approved building plans, and after completing the security procedures required for each builder.
A refundable sidewalk deposit of R 5000‑00 (five thousand rand) shall be paid by each applicant upon submission of his detailed working drawings to the Committee, to cover the costs of re‑instating the public sidewalks, where the owner or building contractor may fail to:
* Replant grass and/or trees damaged or destroyed during the building operation
* Remove rubble or rubbish left on the sidewalk or adjoining vacant stands.
Owners are requested to ensure that building operations are organised so as to minimise the unsightly dumping of material on the sidewalk.
The sidewalk deposit (or un‑used portion thereof) will be refunded to the applicant, upon request, after completion of the building construction, and after receipt of the Committee of a certificate from the Architect or person who prepared the plans confirming that the house (as built) is in accordance with the plans as approved by the Committee.
DEVELOPER CONTACT DETAILS:
Erf 27 Erand (Pty)Ltd
PO BOX 1125
PRETORIA
0001
Contact Person: Robin Vorster -
Cell: 083 281 5507.
Fax: 021‑ 761 1974
E‑Mail: hakahana@icon.co.za
CO‑ORDINATING ARCHITECTS CONTACT DETAILS:
ARXUS Architects have been appointed as the co-ordinating architects for the development.
Arxus Architects
P.O.Box 1125
Pretoria
0001
Contact Person: Johan Vorster -
Cell: 082 8896 515.
Fax : (012) 3719 404
E‑Mail: arxus@icon.co.za
APPENDIX
SITE DEVELOPMENT PLAN (DWG: MX1/001).
Tuesday, 13 March 2007
Contractors Code of Conduct - Jacana Bay Estate
JACANA BAY
RESIDENTIAL ESTATE
HOME OWNERS ASSOCIATION
CONTRACTORS CODE OF CONDUCT
1. INTRODUCTION
The intent of this document is to provide Contractors and Property Owners a guide on what will be expected of them when working at Jacana Bay, thus affording them the opportunity to plan accordingly.
The Jacana Bay Home Owners Association (hereafter referred to as HOA) is to promote, advance and protect the communal interest of its members and consequently to ensure a safe, high quality lifestyle to owners and occupants by managing the appropriate development of dwellings and facilities.
The Articles of Association of the HOA make provision for the establishment of a Code of Conduct for Contractors. Owners are obliged to bring the HOA Rules & Regulations to the attention of the Contractor, since the owner will be held responsible for any contraventions of such Rules.
I. Primary factors that have influenced this manual:
i. Protection of the Residents and Associations assets.
ii. Safety and Security of the residents.
iii. Minimal disturbance to residents.
iv. Maintaining an acceptable aesthetical appearance of the estate.
v. Ensuring the restoration of the estate to its original state.
vi. Offering the Contractors a secure and practical way in which to work.
vii. Ensuring hygiene and cleanliness.
viii. Implement effective billing of services. I.e. water and electricity.
2. CONDITIONS REGARDING BUILDING CONTRACTORS
We appeal to all contractors to familiarize themselves with the location of such “common” services and to ensure that they are protected at all times. Such services are:
Electricity supply.
Water supply.
Sewerage system.
Telephone system, which in certain instances includes telephone jointing pits. Such pits must be kept free of material and water at all times.
Intercom system.
Irrigation system, which is located very close to the surface of the ground level and as such is exposed to potential damage.
I. Registration of contractors
All contractors are to register with the HOA and at the Gatehouse Security Desk, verifying the relevant stand number they will be involved in building activities, and the expected building period. They will be issued Jacana Bay Access Cards on completion of identity validation.
II. Registration of Construction Workers & labourers
No persons may enter the site without a valid Jacana Bay Access Card.
Registration of workers is done at the Gatehouse or ‘Contractors Gate’ (Adjacent stand no. 1) prior to commencement of any works on site. Workers with acceptable means of proof of identification will receive an individually coded security card that will allow limited access to the Estate. (Contractors cards will be ‘locked-down’ for after-hour periods and/or at the discretion of the HOA, pending an investigation, or similar). Temporary workers are discouraged but we accept are part of the labour profile. Such workers will be granted daily Access Cards in exchange for an SA Identity document only.
Workers are registered for a specific building site and are hereby restricted to that site only. Should workers be involved in building operations on more than one site, special permission must be obtained for movement of workers between sites.
All workers must have their Jacana Bay Access Cards on person at all times whilst inside the estate. Random checks by security will be carried out and any persons not in possession of Access cards will be removed from the Estate immediately.
III. Contractors Gate
In order to reduce damage to the paving and road gulley details a ‘Contractors Gate’ has been established adjacent to stand no. 1, with access directly off Dr. Kolbe Drive. All Heavy deliveries of bricks and cement will be off-loaded at this site and ‘ferried’ to individual properties with lighter vehicles.
IV. Delivery Vehicles/ short term sub-contractors
Access to Jacana Bay for small delivery vehicles and short term sub-contractors will only be allowed after signing of an access register. The HOA reserves the right to refuse access to vehicles that previously exceeded the speed limit, or caused damage to HOA assets.
V. Limited Access for Construction
Access for Building activities, as well as for the delivery of building materials, will only be allowed during “Building Times” as set out below.
VI. Building Times
Weekdays 07h00 - 18h00
Saturdays 07h00 - 13h00
Note: Time falling outside of those specified above, as well as public holidays and Sundays are considered “Private Time”; Construction not permitted.
3. BUILDING ACTIVITIES & RULES
I. Water and Electrical Meters
It should be noted that electricity and water is supplied to the development but Contractors/Owners must make application to the local Authority for “New Consumer Services” as well as application to the HOA for the installation of meters, prior to site handover to the Contractor. The HOA has entered into an agreement with a private company to install and read all meters monthly on behalf of the Municipality.
Any damage to these services during construction will be for the account of the owner/contractor.
· The water meter will be read on a monthly basis and as such must be accessible and clearly visible at all times.
· Mark the location of the water meter with a red flag, which is to be mounted on top of a two-meter pole.
· Ensure that this flag is always clearly visible to those contractors who are making deliveries to the site.
The cost of the water and electric supplies that are located on the “Sidewalk” areas (including irrigation network) is strictly for the use and account of the HOA and as such is NOT for use by contractors under any circumstances. Contravention of this rule will result in a minimum fine of R1000.
II. Toilet facilities
The Contractor must provide toilet facilities prior to the commencement of any building activity. The Jacana Bay HOA has the right to interrupt work where no toilet facilities are provided and request the removal of all personel from site until the facilities have been provided.
Such facilities are to be located on the boundary that is furthest from the internal road and where possible to be connected directly to the main sewerage system, failing which chemical toilets are to be used and as such cleaned on a regular basis.
In terms of Local Authority regulations the minimum requirements for toilets are:
· The enclosure shall be a stable structure with a door permanently attached.
· Each stand shall have its own toilet and furthermore a toilet shall be supplied for every 15 workers.
Toilet facilities may be shared between building contractor’s providing that such contractors are working on adjoining sites.
Only conventional toilet paper is permissible with water-borne sewerage connections.
III. Contractors watchmen
Due to small scale of the development No watchmen will be permitted on site during Private time. (Includes after hours).
IV. Sign boards
i. No contractors, agents or suppliers signboards may be erected anywhere on or immediately outside the Estate boundaries.
ii. One SAIA building board may be erected within the boundaries of the property. The board must be removed within 14 days after the issue of certificate of Practical Completion.
V. Building Rubble
i. The Owner confirms that he/she has inspected the site (and immediate neighbouring sites and sidewalks) and confirms that they are free of building rubble.
ii. The removal of building rubble from these areas is a pre-requisite to the issuing of the HOA Occupation Certificate.
iii. The owner is responsible for the continuous removal of rubble, rock and unwanted soil during construction.
iv. No rubble or rock may be stockpiled on adjacent stands to await collective material at the completion of construction.
v. Each Building site must have a temporary refuse bin for the collection of plastic, cement bags etc.
vi. Rubble and the contents of refuse bins must be removed from the Estate on a continuous basis to prevent the spreading of bags and papers.
vii. No rubble or waste to be burned on site.
VI. Excavation:
· Soil that is removed during the excavation phase can be stored on site until such time that the construction has reached ground floor level, where after any excess soil must be removed from the complex within 14 calendar days.
· Soil that is removed and stored must be kept damp this ensuring minimal dust.
· We caution that excavation vehicles should not be overloaded resulting in difficulties in exiting the estate or damaging the roads.
· No large double-axle trucks to remove rubble.
VII. Delivery and storage of materials:
Site no.1 (and/or 19) have been allocated as storage depots. All large deliveries including bulk brick and cement bag deliveries to be unloaded on this site and ferried with smaller transport to individual stands. The construction gates at these points will only be manned for the delivery of large loads. All other (smaller) deliveries may utilize the main access gate.
All Deliveries will be restricted to the hours as laid out in the “Building Times”.
Delivery vehicles will be granted access to the estate subject to:
· A representative of the contractor being available to accept the delivery.
· Presentation of a delivery note, which reflects the site at which the delivery is to be made.
· Jacana Bay Security Guards are not permitted to sign for acceptance of any deliveries.
· Space being available, in the areas permitted, for the storing of materials.
Materials can be stored on the relevant building site and the pavement area immediately in front of the site. Under NO circumstances will storage of material be permitted on:
· Adjoining properties, even with the owner’s permission.
· Common areas such as the internal road.
· Any area directly opposite the relevant building site.
§ On-top of the water meter and/or telephone jointing pits.
§ In the road water gulley or pavement areas.
Materials are to be stored at a distance of no less than three meters from the boundary of the estate to avoid creating a potential breach of security.
VIII. Vehicle limitations:
The following vehicles will not be granted access to the estate:
· Contractor’s employee’s personal vehicles.
· Multiple trailer vehicles.
· Any vehicle that the appointed representative of the Association believes will be unable to negotiate the turning circle at either end of the development or at the main entrance.
· Any vehicle that is not sufficiently roadworthy, and/or overloaded and as such is a potential danger to the residents and their assets.
· “Metal Track” driven vehicles
Only double axle vehicles for the pouring of concrete will be permitted on the roads within the estate, subject to the following:
That the Jacana Bay appointed Building Caretaker, Mr./Mrs. ___________________, is to be advised of dates and times that a contractor intends to pour concrete thus ensuring that he/she is available to oversee such.
IX. Security:
PWV Security Company have been appointed as the security organization for the development. Their duties include access control, roaming and night guarding. They have been instructed to oversee the enforcement of all HOA Rules and Regulations.
· The contractor is to appoint a “supervisor” who is to be available on site at all times during construction hours.
· The contractor must submit a letter to the HOA confirming the appointment of the said supervisor.
· Contractor’s employees are to convene area at the Contractors gate from where they are to be signed in by the contractor’s supervisor. (Temporary employees are to submit their personal ID document in exchange for a Jacana Bay Access Card). On leaving the complex the exchange of ID documents will be reversed.
· Contractors and their employees are restricted to their respective building sites, and as such are not permitted to lobby for work from existing residents.
X. Specific Rules for Contractors
Due to the diverse landscaping on the Estate and the introduction of costly and sensitive lake ecosystems it has become necessary to impose strict control of all labour and activities on site. The following are specific rules that apply primarily to the stands south of the lake system, but shall be enforced on all stands. These Rules must be obeyed at all times:
i. Contractors to erect a temporary fence preferably shadecloth or 1.2m bonnox or similar, up to 1m outside the boundary, prior to any construction or delivery of materials to that site. This to prevent direct pedestrian access to the landscape and spillage of materials onto landscaped areas and into lakes.
ii. Contractor to dig a trench (min 500mm deep) on the lowest part of each site to collect excess runoff of cement mixes etc. This is to collect and inhibit contaminated water from depositing into the lakes during periods of high rainfall.
iii. Contractors must be aware that areas of open ground that may look like veld are in fact part of the landscape plan and numerous sensitive species of plants and bulb have already been planted in such areas. No driving, dumping or access is permitted in these common areas.
iv. All open areas around all lakes are strictly out of bounds to contractors and workers. Access to and use of the lakes water in any way will result in an immediate fine of R1000. (No washing of paint-brushes/ trowels/ tools/ clothes etc).
v. Certain areas of the Estate (Lakes, water tanks, borehole, pumps etc) will have temporary fencing. Areas behind such fences are deemed out of bounds and any workers or contractors found in such areas will be fined or removed from site immediately.
XI. Recommendations to Owners to protect your own interests:
The following are a few recommendations:
i. Ensure that your contractor/’s, their sub-contractors, and their respective employees are aware of these rules and regulations, failing which you could find your contractor claiming additional costs.
ii. Before starting to build, locate and mark main connection points, such as sewerage, telephone, electrical and water points. This is of particular importance when planning to do excessive filling bearing in mind that most major points are located approximately one meter below the original ground level.
iii. Familiarize yourself with the location of the “Common services”. This is of particular importance during the excavation phase.
· Please note that it is the owner’s responsibility to locate such points and NOT the Associations.
· The Association does have records of such connection points, which will be made available on request. Such records only reflect the approximate position of the point and not the depth of the point, below ground level.
iv. Familiarize yourself with any “special servitudes” such as the main storm water drains that carry storm water from the Internal roads, through the estate, to the bottom of the site. These servitudes run along certain boundaries and if damaged can be costly to repair.
v. Install a temporary electrical distribution board on site.
· For public protection the distribution boxes, which are located on the “sidewalks”, are locked at all times and as such may only be accessed by a HOA/council representative. Considering this we strongly recommend that one installs a temporary distribution box with earth leakage protection thus giving added protection and control over the supply, this is especially important when using machines such as “arc welders” which have a tendency to “trip” the main switch.
XII. Most common infringements:
Previous experience has shown that the most common infringements of the Association rules that result in complaints from residents, resulting in the Association having to take action against a contractor, are the following:
a Delivery vehicles failing to negotiate the turning circle at the construction gate resulting in costly repairs to the gate/ circles.
b Damage to common properties especially delivery vehicles causing damage to the irrigation system and main water supply, resulting in major disruptions to the remaining residents and in certain instances costly repairs to other residents geysers where soil has got into the system during repairs.
c Untidy building sites, especially papers and plastic bags that are left lying around which are blown onto surrounding properties.
d Sites that are left untidy over weekends.
e Old food containers such as milk cartons and plastic bags left lying around.
f Excessive noise.
g Contractor’s employees failing to use toilet facilities. Employees not complying with this ruling face the possibility of being permanently banned from the Estate.
h Delivery vehicles dumping materials on adjoining properties or partially in the road.
i Unsupervised sites, and attempted deliveries after hours, resulting in deliveries being turned away.
j Owners not advising their contractors of the rules resulting in additional costs to the owner.
k Owners failing to advise ALL contractors of the rules, especially those that are contracted in the latter part of the construction phase such as painters, tillers, carpenters and garden landscapers.
l Owners failing to ensure that there is a single person responsible for all contractors resulting in contractors accusing each other. The association will not involve itself in such disputes but reserves the right to stop all construction until such a potential problem has been resolved.
XIII. General
i. The stand owner shall be held liable for the behaviour and conduct of his/her visitors, contractors and employees. Should the road surface, kerbs, water gullies, manhole covers, irrigation equipment or any other HOA asset be damaged by visitors, contractors or delivery vehicles, the cost and repair thereof will be claimed from the owner.
ii. The owner, visitors, contractor and all other parties must adhere top the speed limit of 30 km/h.
4. BUILDING DEPOSIT
i. No building works may commence before the agreed building deposit has been paid and this undertaking signed.
ii. The building deposit paid will only be refunded once all construction activities have been completed to the satisfaction of the HOA. The HOA may, to their discretion, apply part of or all of the deposit to correct items or recover damage.
5. CONFLICT
Should a contradiction arise between the stipulations of these rules and either the stipulations in the and the Articles of Association or HOA House Rules, the Articles then the House Rules then these rules will take preference and Members will be obliged to amend these Rules to bring them in line with the Articles/House Rules.
6. CONCLUSION
The Jacana Bay Home Owners Association will endeavor to assist contractors and owners in ensuring the most cost effective and least disruptive manner in which to work. The association can really only assist if we are aware of concerns and as such we appeal to contractors and owners to work with us to achieve an excellent working relationship bearing in mind that the Association’s primary objective is to protect the safety and assets of the residents, and in the process to ensure an aesthetically and pleasing environment for the residents to live in.
The best advise that we can offer to owners and their contractors is to respect the property of other residents which includes the environment in which they live. They have acquired property at Jacana bay for the exquisite setting, tranquility, security, and unique landscape which, if disturbed, can cause conflicts.
All parties are keen to have the Estate developed as quickly as possible and as such will be tolerant providing that it is within reason, they look to the Board of Directors, who’s services are on a voluntarily basis, to enforce the Articles of Association and as such the Board appeals to all concerned to work within the parameters of these rules, in return for which we can assure you that you will have our total support at all times.
Work with us to achieve and maintain our vision.
JACANA BAY – CONTRACTORS CODE OF CONDUCT – RETURN FORM.
(To be completed in Full prior to Site Handover)
We hereby confirm that we are conversant with Jacana Bay Contractors Code of Conduct and undertake to comply with the same, and associated documents. Furthermore we agree that the building deposit may be utilized for items as described and that no claim will be lodged against the HOA for work interrupted due to non-compliance of the Rules and Regulations as listed.
STAND NUMBER: ______________
Signed at _____________________on this _______day of ________________2005
__________________ ______________________ ____________________
OWNER NAME WITNESS
__________________ ______________________ ____________________
CONTRACTOR NAME WITNESS
CONTACT NUMBERS:
OWNER:
TEL
CELL
FAX
EMAIL
CONTRACTOR:
CO. NAME
TEL
CELL
FAX
EMAIL
RESIDENTIAL ESTATE
HOME OWNERS ASSOCIATION
CONTRACTORS CODE OF CONDUCT
1. INTRODUCTION
The intent of this document is to provide Contractors and Property Owners a guide on what will be expected of them when working at Jacana Bay, thus affording them the opportunity to plan accordingly.
The Jacana Bay Home Owners Association (hereafter referred to as HOA) is to promote, advance and protect the communal interest of its members and consequently to ensure a safe, high quality lifestyle to owners and occupants by managing the appropriate development of dwellings and facilities.
The Articles of Association of the HOA make provision for the establishment of a Code of Conduct for Contractors. Owners are obliged to bring the HOA Rules & Regulations to the attention of the Contractor, since the owner will be held responsible for any contraventions of such Rules.
I. Primary factors that have influenced this manual:
i. Protection of the Residents and Associations assets.
ii. Safety and Security of the residents.
iii. Minimal disturbance to residents.
iv. Maintaining an acceptable aesthetical appearance of the estate.
v. Ensuring the restoration of the estate to its original state.
vi. Offering the Contractors a secure and practical way in which to work.
vii. Ensuring hygiene and cleanliness.
viii. Implement effective billing of services. I.e. water and electricity.
2. CONDITIONS REGARDING BUILDING CONTRACTORS
We appeal to all contractors to familiarize themselves with the location of such “common” services and to ensure that they are protected at all times. Such services are:
Electricity supply.
Water supply.
Sewerage system.
Telephone system, which in certain instances includes telephone jointing pits. Such pits must be kept free of material and water at all times.
Intercom system.
Irrigation system, which is located very close to the surface of the ground level and as such is exposed to potential damage.
I. Registration of contractors
All contractors are to register with the HOA and at the Gatehouse Security Desk, verifying the relevant stand number they will be involved in building activities, and the expected building period. They will be issued Jacana Bay Access Cards on completion of identity validation.
II. Registration of Construction Workers & labourers
No persons may enter the site without a valid Jacana Bay Access Card.
Registration of workers is done at the Gatehouse or ‘Contractors Gate’ (Adjacent stand no. 1) prior to commencement of any works on site. Workers with acceptable means of proof of identification will receive an individually coded security card that will allow limited access to the Estate. (Contractors cards will be ‘locked-down’ for after-hour periods and/or at the discretion of the HOA, pending an investigation, or similar). Temporary workers are discouraged but we accept are part of the labour profile. Such workers will be granted daily Access Cards in exchange for an SA Identity document only.
Workers are registered for a specific building site and are hereby restricted to that site only. Should workers be involved in building operations on more than one site, special permission must be obtained for movement of workers between sites.
All workers must have their Jacana Bay Access Cards on person at all times whilst inside the estate. Random checks by security will be carried out and any persons not in possession of Access cards will be removed from the Estate immediately.
III. Contractors Gate
In order to reduce damage to the paving and road gulley details a ‘Contractors Gate’ has been established adjacent to stand no. 1, with access directly off Dr. Kolbe Drive. All Heavy deliveries of bricks and cement will be off-loaded at this site and ‘ferried’ to individual properties with lighter vehicles.
IV. Delivery Vehicles/ short term sub-contractors
Access to Jacana Bay for small delivery vehicles and short term sub-contractors will only be allowed after signing of an access register. The HOA reserves the right to refuse access to vehicles that previously exceeded the speed limit, or caused damage to HOA assets.
V. Limited Access for Construction
Access for Building activities, as well as for the delivery of building materials, will only be allowed during “Building Times” as set out below.
VI. Building Times
Weekdays 07h00 - 18h00
Saturdays 07h00 - 13h00
Note: Time falling outside of those specified above, as well as public holidays and Sundays are considered “Private Time”; Construction not permitted.
3. BUILDING ACTIVITIES & RULES
I. Water and Electrical Meters
It should be noted that electricity and water is supplied to the development but Contractors/Owners must make application to the local Authority for “New Consumer Services” as well as application to the HOA for the installation of meters, prior to site handover to the Contractor. The HOA has entered into an agreement with a private company to install and read all meters monthly on behalf of the Municipality.
Any damage to these services during construction will be for the account of the owner/contractor.
· The water meter will be read on a monthly basis and as such must be accessible and clearly visible at all times.
· Mark the location of the water meter with a red flag, which is to be mounted on top of a two-meter pole.
· Ensure that this flag is always clearly visible to those contractors who are making deliveries to the site.
The cost of the water and electric supplies that are located on the “Sidewalk” areas (including irrigation network) is strictly for the use and account of the HOA and as such is NOT for use by contractors under any circumstances. Contravention of this rule will result in a minimum fine of R1000.
II. Toilet facilities
The Contractor must provide toilet facilities prior to the commencement of any building activity. The Jacana Bay HOA has the right to interrupt work where no toilet facilities are provided and request the removal of all personel from site until the facilities have been provided.
Such facilities are to be located on the boundary that is furthest from the internal road and where possible to be connected directly to the main sewerage system, failing which chemical toilets are to be used and as such cleaned on a regular basis.
In terms of Local Authority regulations the minimum requirements for toilets are:
· The enclosure shall be a stable structure with a door permanently attached.
· Each stand shall have its own toilet and furthermore a toilet shall be supplied for every 15 workers.
Toilet facilities may be shared between building contractor’s providing that such contractors are working on adjoining sites.
Only conventional toilet paper is permissible with water-borne sewerage connections.
III. Contractors watchmen
Due to small scale of the development No watchmen will be permitted on site during Private time. (Includes after hours).
IV. Sign boards
i. No contractors, agents or suppliers signboards may be erected anywhere on or immediately outside the Estate boundaries.
ii. One SAIA building board may be erected within the boundaries of the property. The board must be removed within 14 days after the issue of certificate of Practical Completion.
V. Building Rubble
i. The Owner confirms that he/she has inspected the site (and immediate neighbouring sites and sidewalks) and confirms that they are free of building rubble.
ii. The removal of building rubble from these areas is a pre-requisite to the issuing of the HOA Occupation Certificate.
iii. The owner is responsible for the continuous removal of rubble, rock and unwanted soil during construction.
iv. No rubble or rock may be stockpiled on adjacent stands to await collective material at the completion of construction.
v. Each Building site must have a temporary refuse bin for the collection of plastic, cement bags etc.
vi. Rubble and the contents of refuse bins must be removed from the Estate on a continuous basis to prevent the spreading of bags and papers.
vii. No rubble or waste to be burned on site.
VI. Excavation:
· Soil that is removed during the excavation phase can be stored on site until such time that the construction has reached ground floor level, where after any excess soil must be removed from the complex within 14 calendar days.
· Soil that is removed and stored must be kept damp this ensuring minimal dust.
· We caution that excavation vehicles should not be overloaded resulting in difficulties in exiting the estate or damaging the roads.
· No large double-axle trucks to remove rubble.
VII. Delivery and storage of materials:
Site no.1 (and/or 19) have been allocated as storage depots. All large deliveries including bulk brick and cement bag deliveries to be unloaded on this site and ferried with smaller transport to individual stands. The construction gates at these points will only be manned for the delivery of large loads. All other (smaller) deliveries may utilize the main access gate.
All Deliveries will be restricted to the hours as laid out in the “Building Times”.
Delivery vehicles will be granted access to the estate subject to:
· A representative of the contractor being available to accept the delivery.
· Presentation of a delivery note, which reflects the site at which the delivery is to be made.
· Jacana Bay Security Guards are not permitted to sign for acceptance of any deliveries.
· Space being available, in the areas permitted, for the storing of materials.
Materials can be stored on the relevant building site and the pavement area immediately in front of the site. Under NO circumstances will storage of material be permitted on:
· Adjoining properties, even with the owner’s permission.
· Common areas such as the internal road.
· Any area directly opposite the relevant building site.
§ On-top of the water meter and/or telephone jointing pits.
§ In the road water gulley or pavement areas.
Materials are to be stored at a distance of no less than three meters from the boundary of the estate to avoid creating a potential breach of security.
VIII. Vehicle limitations:
The following vehicles will not be granted access to the estate:
· Contractor’s employee’s personal vehicles.
· Multiple trailer vehicles.
· Any vehicle that the appointed representative of the Association believes will be unable to negotiate the turning circle at either end of the development or at the main entrance.
· Any vehicle that is not sufficiently roadworthy, and/or overloaded and as such is a potential danger to the residents and their assets.
· “Metal Track” driven vehicles
Only double axle vehicles for the pouring of concrete will be permitted on the roads within the estate, subject to the following:
That the Jacana Bay appointed Building Caretaker, Mr./Mrs. ___________________, is to be advised of dates and times that a contractor intends to pour concrete thus ensuring that he/she is available to oversee such.
IX. Security:
PWV Security Company have been appointed as the security organization for the development. Their duties include access control, roaming and night guarding. They have been instructed to oversee the enforcement of all HOA Rules and Regulations.
· The contractor is to appoint a “supervisor” who is to be available on site at all times during construction hours.
· The contractor must submit a letter to the HOA confirming the appointment of the said supervisor.
· Contractor’s employees are to convene area at the Contractors gate from where they are to be signed in by the contractor’s supervisor. (Temporary employees are to submit their personal ID document in exchange for a Jacana Bay Access Card). On leaving the complex the exchange of ID documents will be reversed.
· Contractors and their employees are restricted to their respective building sites, and as such are not permitted to lobby for work from existing residents.
X. Specific Rules for Contractors
Due to the diverse landscaping on the Estate and the introduction of costly and sensitive lake ecosystems it has become necessary to impose strict control of all labour and activities on site. The following are specific rules that apply primarily to the stands south of the lake system, but shall be enforced on all stands. These Rules must be obeyed at all times:
i. Contractors to erect a temporary fence preferably shadecloth or 1.2m bonnox or similar, up to 1m outside the boundary, prior to any construction or delivery of materials to that site. This to prevent direct pedestrian access to the landscape and spillage of materials onto landscaped areas and into lakes.
ii. Contractor to dig a trench (min 500mm deep) on the lowest part of each site to collect excess runoff of cement mixes etc. This is to collect and inhibit contaminated water from depositing into the lakes during periods of high rainfall.
iii. Contractors must be aware that areas of open ground that may look like veld are in fact part of the landscape plan and numerous sensitive species of plants and bulb have already been planted in such areas. No driving, dumping or access is permitted in these common areas.
iv. All open areas around all lakes are strictly out of bounds to contractors and workers. Access to and use of the lakes water in any way will result in an immediate fine of R1000. (No washing of paint-brushes/ trowels/ tools/ clothes etc).
v. Certain areas of the Estate (Lakes, water tanks, borehole, pumps etc) will have temporary fencing. Areas behind such fences are deemed out of bounds and any workers or contractors found in such areas will be fined or removed from site immediately.
XI. Recommendations to Owners to protect your own interests:
The following are a few recommendations:
i. Ensure that your contractor/’s, their sub-contractors, and their respective employees are aware of these rules and regulations, failing which you could find your contractor claiming additional costs.
ii. Before starting to build, locate and mark main connection points, such as sewerage, telephone, electrical and water points. This is of particular importance when planning to do excessive filling bearing in mind that most major points are located approximately one meter below the original ground level.
iii. Familiarize yourself with the location of the “Common services”. This is of particular importance during the excavation phase.
· Please note that it is the owner’s responsibility to locate such points and NOT the Associations.
· The Association does have records of such connection points, which will be made available on request. Such records only reflect the approximate position of the point and not the depth of the point, below ground level.
iv. Familiarize yourself with any “special servitudes” such as the main storm water drains that carry storm water from the Internal roads, through the estate, to the bottom of the site. These servitudes run along certain boundaries and if damaged can be costly to repair.
v. Install a temporary electrical distribution board on site.
· For public protection the distribution boxes, which are located on the “sidewalks”, are locked at all times and as such may only be accessed by a HOA/council representative. Considering this we strongly recommend that one installs a temporary distribution box with earth leakage protection thus giving added protection and control over the supply, this is especially important when using machines such as “arc welders” which have a tendency to “trip” the main switch.
XII. Most common infringements:
Previous experience has shown that the most common infringements of the Association rules that result in complaints from residents, resulting in the Association having to take action against a contractor, are the following:
a Delivery vehicles failing to negotiate the turning circle at the construction gate resulting in costly repairs to the gate/ circles.
b Damage to common properties especially delivery vehicles causing damage to the irrigation system and main water supply, resulting in major disruptions to the remaining residents and in certain instances costly repairs to other residents geysers where soil has got into the system during repairs.
c Untidy building sites, especially papers and plastic bags that are left lying around which are blown onto surrounding properties.
d Sites that are left untidy over weekends.
e Old food containers such as milk cartons and plastic bags left lying around.
f Excessive noise.
g Contractor’s employees failing to use toilet facilities. Employees not complying with this ruling face the possibility of being permanently banned from the Estate.
h Delivery vehicles dumping materials on adjoining properties or partially in the road.
i Unsupervised sites, and attempted deliveries after hours, resulting in deliveries being turned away.
j Owners not advising their contractors of the rules resulting in additional costs to the owner.
k Owners failing to advise ALL contractors of the rules, especially those that are contracted in the latter part of the construction phase such as painters, tillers, carpenters and garden landscapers.
l Owners failing to ensure that there is a single person responsible for all contractors resulting in contractors accusing each other. The association will not involve itself in such disputes but reserves the right to stop all construction until such a potential problem has been resolved.
XIII. General
i. The stand owner shall be held liable for the behaviour and conduct of his/her visitors, contractors and employees. Should the road surface, kerbs, water gullies, manhole covers, irrigation equipment or any other HOA asset be damaged by visitors, contractors or delivery vehicles, the cost and repair thereof will be claimed from the owner.
ii. The owner, visitors, contractor and all other parties must adhere top the speed limit of 30 km/h.
4. BUILDING DEPOSIT
i. No building works may commence before the agreed building deposit has been paid and this undertaking signed.
ii. The building deposit paid will only be refunded once all construction activities have been completed to the satisfaction of the HOA. The HOA may, to their discretion, apply part of or all of the deposit to correct items or recover damage.
5. CONFLICT
Should a contradiction arise between the stipulations of these rules and either the stipulations in the and the Articles of Association or HOA House Rules, the Articles then the House Rules then these rules will take preference and Members will be obliged to amend these Rules to bring them in line with the Articles/House Rules.
6. CONCLUSION
The Jacana Bay Home Owners Association will endeavor to assist contractors and owners in ensuring the most cost effective and least disruptive manner in which to work. The association can really only assist if we are aware of concerns and as such we appeal to contractors and owners to work with us to achieve an excellent working relationship bearing in mind that the Association’s primary objective is to protect the safety and assets of the residents, and in the process to ensure an aesthetically and pleasing environment for the residents to live in.
The best advise that we can offer to owners and their contractors is to respect the property of other residents which includes the environment in which they live. They have acquired property at Jacana bay for the exquisite setting, tranquility, security, and unique landscape which, if disturbed, can cause conflicts.
All parties are keen to have the Estate developed as quickly as possible and as such will be tolerant providing that it is within reason, they look to the Board of Directors, who’s services are on a voluntarily basis, to enforce the Articles of Association and as such the Board appeals to all concerned to work within the parameters of these rules, in return for which we can assure you that you will have our total support at all times.
Work with us to achieve and maintain our vision.
JACANA BAY – CONTRACTORS CODE OF CONDUCT – RETURN FORM.
(To be completed in Full prior to Site Handover)
We hereby confirm that we are conversant with Jacana Bay Contractors Code of Conduct and undertake to comply with the same, and associated documents. Furthermore we agree that the building deposit may be utilized for items as described and that no claim will be lodged against the HOA for work interrupted due to non-compliance of the Rules and Regulations as listed.
STAND NUMBER: ______________
Signed at _____________________on this _______day of ________________2005
__________________ ______________________ ____________________
OWNER NAME WITNESS
__________________ ______________________ ____________________
CONTRACTOR NAME WITNESS
CONTACT NUMBERS:
OWNER:
TEL
CELL
FAX
CONTRACTOR:
CO. NAME
TEL
CELL
FAX
Saturday, 10 March 2007
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