AGM 2007: Security Report

SECURITY

At the moment, security at Jacana Bay is satisfactory and no mayor incidences can be reported.

Access control. This functions reasonably well and is done by PWV Security.
Guards. Two PWV guards do access control each on a 12hour shift, 06h00 – 18h00. This will be increased to a third guard that will patrol the estate and boundary. The roaming guard will work flexi time, from 06h00 to 18h00 or from 18h00 to 06h00 depending on our need.
Gatehouse. These are areas that need to be upgraded/repaired. Such as:
- West sliding gate, close gap.
- East sliding gate, motor does not work.
- Notice boards and shelves need to be put up.
Access cards. To date 17 cards have been issued to owners and they are functioning well.
Electric fence. The electric fence along the boundary is in a poor state. To get it in a working condition will costs around R20 000.
Palisade fence. The palisade fence is in a good condition. However, certain sections need to be repaired (±20m west end of northern fence).
Costs. The cost of two guards, to date, was R16533 (excl VAT) per month. This was re-negotiated to R9670 (excl VAT) per month, effective 1 May 2007. The saving will be used for a third guard.
Things to do. The following needs to be attended to:
- Upgrade boundary fence.
- Procedure document for guards.
- Improve interior of gatehouse.
- Procedures around issuing of keys and use of service gates.
- Activate access cards for contractors.
- Clear patrol area around boundary fence.
- Formulate long-term security plan.

Security can always be improved and/or upgraded and there will always be loopholes in a security system. The problem, however, is when to upgrade/improve, and to what extent because resources (time and money) are limiting.


Ulrich Müller
HOA Director (Security and Estate personnel)
22 May 2007